2021 Arts Festival Vendor Info

Welcome to our inaugural event!

Last summer, we had hoped to host an “indoor-outdoor festival” as our inaugural event. However, because of COVID, we had to downsize the Festival and move indoors. But we are not letting it stop us! Our committee has booked the most prestigious event centre in the City of Richmond Hill, that is the Richmond Hill Performing Arts Centre!

The Richmond Hill Arts Council has not been standing still either! During the last few weeks and throughout the month of October, we have hosted FREE art classes to those ages 55 and up thanks to the Horizon Grant. Participants have already expressed their interest in attending more art classes in the New Year. Their work will be on display at the Arts Festival.

If you are a registered vendor for the upcoming Arts Festival on Nov 20th, please see below for some important info!

RH Arts Festival Promo Pic

Vendor Table / Placement Requests

Do you have a placement preference? Do you need something specific for your table? Need volunteer help with set up? Click on the button below to fill out a Vendor Table / Placement Request form. 

Please note that we cannot guarantee that we will be able to provide for every request you may have, however we will do our best to accommodate your needs.

We will be fulfilling requests in order from the earliest (first) vendor applicant to the latest vendor applicant. 

Set Up / Tear Down Schedule

Location: The Richmond Hill Centre for the Performing Arts (RHCPA)
Address: 10268 Yonge St, Richmond Hill, ON L4C 3B7

7:30 AM – Event Committee & Security Members arrive @ RHCPA
8:00 AM – Committee volunteers and Vendors arrive @ RHCPA to receive ID badges & unload*
8:30 AM – RHCPA doors open for vendors to find their tables, unload & set up 
10:00 AM – Doors open to the public!!! Event begins.
10:30 AM – Opening & Instructions Announcement
4:00 PM – Doors close to the public. Event ends.
5:30 PM – All vendors, volunteers, committee members and volunteers must be out of the theatre at this time. Vendor tables must be fully torn down at this time. 

*Please bring your ID and proof of your 2nd Dose Vaccination for COVID with you in printed or digital format. Any helpers and vendors must also show proof of double vaccination and fill out the necessary tracking forms provided by the theatre (should there be any). Show this info at the door to the theatre before entering. 

COVID Information

  1. Masks must be worn at all times while indoors at the Richmond Hill Centre for the Performing Arts (RHCPA). Please follow any and all COVID regulations published at the time of the event. 
  2. Proof of double vaccination and ID must be shown to gain entrance to the building. This must be shown by all vendors, helpers, committee members, volunteers, and the public to be allowed to enter the event. Please bring a printed or digital version of your second dose vaccination receipt. If you have not printed or downloaded your proof yet, please visit the following link and follow the necessary steps to retrieve your receipt: https://covid-19.ontario.ca/get-proof/
  3. If you have a lot to set up, please arrive early to complete the COVID screening form required by the RHCPA. All vendors, helpers, volunteers, performers, and committee members will be required to fill this out. You can also fill this out before you come! A link will be sent to you 2 days before the event with information on how to fill out this information in advance. 

Vendor FAQ

Yes – you may bring grid stands or other table top displays to the event with you. However, please do not bring any additional tables. If you require a second table, please make the request through the Vendor Table / Placement Request Form that can be accessed by pressing the button a the top of this page. 

Yes – please feel free to bring “plastic” table cloths to cover your table if you would like. Please note these will not be provided to you, and should you need them, it is your responsibility to purchase them before hand.

No problem! Please send us an email with your inquiries or any questions you may have to support@rharts.ca and we will get back to you as soon as we can!